View your schedule and upcoming bookings

Which view should I use?

 1. Your Main Dashboard

When you log into your Admin Desk, the right-hand section displays your most recent bookings.

• Click on any individual booking to view its complete details (the basket).
• Click Show all to expand and view all your bookings.

2. Bookings Overview

To view and manage your complete master list of bookings, navigate to Bookings > Overview from the left-hand menu.

This page displays all bookings, reservations, and cancellations, which can be filtered by booking status:

• Even Balance: Guest has paid in full.
• Open Confirmations: Card authorized; payment pending ("Confirm and Charge Later" bookings).
• Outstanding: Booking created, but payment is still pending from the guest.
• Overpaid: Typically indicates a canceled booking where a refund has not yet been processed.
• Unsettled/Incomplete: Guest started a booking but did not finish checkout.

3. Calendar View

To view your schedule visually across days, weeks, or months, go to Schedules and Manifests > Calendar View.

• Layout: Toggle between monthly, weekly, or daily views in the upper-right corner.
• Capacity Indicators: Activities are color-coded by capacity. Click the icon on the right side of an activity to view exact occupancy numbers.
• Guest Manifest: Click directly on an activity name to open its Guest Manifest.
• Filters: Use filters to narrow down displayed activities by date, location, or type.

4. Schedule View

To see departures ordered chronologically by time, go to Schedules and Manifests > Schedule View.

From the Schedule View, you can perform the following actions:

• Access Guest Manifests: Click Manifest next to any specific activity departure.
• Export Guest Manifests: Click Export Guest Manifest in the top right corner.
• Edit Capacity: Click Edit Capacity in the top right corner to modify trip capacities in bulk.
• Additional Activity Options: Click the down arrow next to the Manifest button to access quick options:
  • Edit Activity: Shortcut to edit core activity details.
  • Edit Schedule: Redirects to schedule rules and availability.
  • Move to a different time or date: Quick-edit options including:
    • New Item: Change the name for that specific date only.
    • Is Active: Enable or disable the departure.
    • Start/End Date & Repeat On: Reschedule across single or repeating days.
    • Create an item like this: Duplicate the departure settings.

5. Schedule Filters

Both Schedule View and Calendar View include filter controls to search and isolate specific trips:

• Activity Title / Activities: Include (+) or exclude (-) specific activities.
• Departure Point: Filter by departure location.
• Trips / Attractions / Rental: Filter by product category.
• Hide Inactive Rules / Items: Hide or display blocked/inactive items and schedules.
• Booked Trips Only: Filter to show only departures that have confirmed bookings.
• Date: Jump to a specific date (displays schedules up to 3 months forward from the selected date)